Twinless Artifact Update

See Tasktop Editions table to determine if your edition contains Twinless Artifact Update functionality.

Introduction

Once you've configured your Change Detection settings, your next step will be to configure your Twinless Artifact Update settings.

The Twinless Artifact Update screen allows you to configure one final update (for example a comment or a status change) on an artifact when its “twin” in the other repository is no longer eligible to participate in the integration (e.g., when it’s been deleted or no longer meets the artifact filter). The final update informs the newly twinless artifact that the synchronization has been discontinued.

Twinless Artifact Update

This feature demystifies the integration process and allows end users to understand why an artifact may no longer be receiving updates via the Tasktop integration. Once notified of the change via a comment or field update on the artifact, users can work with their Tasktop admin or with users in the other system to troubleshoot.

Artifacts are no longer eligible to participate in an integration if one or both of the conditions below are met for an endpoint:

  1. Artifacts fall out of Artifact Routing. This can happen when:
    1. Artifacts are deleted
    2. Artifacts are moved to projects not routed as part of the integration
  2. Artifacts no longer meet the Artifact Filtering criteria.

(lightbulb) Note: If an artifact leaves the integration due to a repository query, twinless artifact update may not trigger. Contact Tasktop Support for more details.

You can configure the update to occur based on one or both of the criteria above, as well as the type of update made to the 'twin' artifact. For example, you could add a comment saying "Artifact is no longer synchronizing" or change the state of the twin to "No Longer Synchronizing" or clear out a a field value.

Instructions

To configure your Twinless Artifact Update settings, click 'Twinless Artifact Update' on the integration configuration screen.

Click 'Twinless Artifact Update'

This will lead you to the Twinless Artifact Update configuration screen.

Twinless Artifact Update Screen

Select the conditions you'd like to trigger the update, along with the specific update that you'd like to occur on the other side.

Depending on the type of update and the repositories used, it may take until the next High Performance Full Scan for Tasktop to detect that an artifact is no longer eligible for the integration.

If you are updating a field,

  • any model field that can have a constant value set will be available
  • any model field that can have a field value cleared will be available
  • the value you set will over-write any existing values in that field
  • multiple field updates can be configured for each collection

If you are adding a comment,

  • the connector for that collection must support comments (review our Connector Docs to confirm)
  • if public and private comments are supported in your collection, you can specify if the comment is private or public
  • rich text is not supported
  • you do not need to configure comment flow for the comment to appear

Set or Clear a Field Value

Add a Comment to the Target Artifact

By default, your configuration will be set to automatically synchronize fields from each artifact to its twin upon its re-entry to the integration.  If you would not like to force an update at that time, you can un-check that box.

Once you've configured your settings, click 'Save' at the top of the screen, and then 'Done.'

Next Steps

Congratulations! Configuring the Twinless Artifact Update is the final step in configuring your Work Item Synchronization! You are now ready to run your integration.